Information Reported on the 1098-T Form
On the 1098-T, we report the name, SSN, dollar amount of students' qualified transactions and address of the student, and indicate whether the student was a graduate student or at least half-time during the calendar year.
Institutions are required to report either the payments received for qualified charges or the amounts billed for qualified charges. Chestnut Hill College has elected to report amounts billed (posted to your student account during the calendar year). If you qualify for an educational credit, you should use your personal records and student account statements to determine the amounts that you actually paid toward the charges reported on the 1098-T.
Transactions for spring terms are included in the 1098-T form for the year in which they were posted to your student account. We are required to report all qualified transactions in the actual calendar year during which they were posted to your account, regardless of the year in which you paid them.
Chestnut Hill College employees are not tax professionals, and therefore cannot offer tax advice. Please consult a qualified tax professional with questions regarding credits and eligibility.
Accessing Your 1098-T Form Online
Chestnut Hill College has partnered with Heartland ECSI to prepare and provide the 1098-T Forms to students. If you signed up to receive your form electronically, it is now available online at Heartland Campus Solutions. If you did not sign up to receive your form electronically, a paper copy was mailed to the address on record as of January 30, 2017. A copy of your 1098-T is also available online.
To access your 1098-T form, go to Heartland Campus Solutions and click on the purple box that says “View Your 1098-T Form.” On the next page, go to “Click here to retrieve your login credentials.” Complete the required fields and submit your information to receive your login credentials. Our school code to access your forms is Y0 (zero, not an O!).
If you are having difficulty accessing your 1098-T form online, please contact Heartland ECSI at 1.866.428.1098.
1098-T and International Students
The College is required to send this form to all U.S. citizens and permanent residents with qualified transactions. You may be eligible to use the 1098-T to claim education tax credits if you are in one of these categories:
- U.S. Citizens
- Permanent Residents (PR)
- Married to a citizen or Permanent Resident
- Can legally be claimed as a dependent by a U.S. citizen or Permanent Resident, or
- Have been in the US long enough to file taxes as a resident for federal tax purposes
Most international students are not eligible to claim education tax credits. For more information about eligibility, please review the IRS Publication 970. CHC employees cannot assist you with your specific tax questions, so you should consult with a qualified tax professional if you need assistance.
If you will NOT need a 1098-T, you do not need to do anything. If you will need a 1098-T, you may request it simply by providing the Registrar's Office with your SSN (Social Security Number) or ITIN (Individual Tax Identification Number).
In order to comply with IRS regulations, we are asking that you complete Parts I & III of IRS Form W-9S, Request for Student's or Borrower's Taxpayer Identification Number and Certification which can be found on the IRS website. Enter your CHC ID number under "Tuition Account Number" in Part III. Please be sure to print the W-9S form before you submit it because changes made online are not saved. Submission of this form with correct information will ensure that if you are eligible for a tax credit, your form will be issued.
Because Chestnut Hill College is committed to protecting the privacy of your personal information, we cannot accept your information via email. Please submit the completed form to the Registrar’s office on the third floor of Saint Joseph Hall or mail to:
Office of the Registrar
Chestnut Hill College
9601 Germantown Avenue
Philadelphia, PA 19118
You may also fax your form via secure fax to the Registrar's Office at 215-242-7714.