Job Title: Payroll Coordinator
Job Location: Main Campus
Reports to: Controller
Status/Hours: Full-Time, Non-Exempt, Permanent
Shift: Day, Flexible
Chestnut Hill College seeks a Payroll Coordinator to ensure accurate, timely payroll processing, maintain precise financial records, and support compliance with all applicable tax laws and regulations.
Purpose
The Payroll Coordinator supports a positive employee experience and the College’s financial integrity. This full-time, on-site position offers flexible scheduling and is responsible for payroll administration along with additional accounting-related responsibilities that support the College’s Finance operations.
About Chestnut Hill College
Chestnut Hill College, founded by the Sisters of Saint Joseph in 1924, is an independent, Catholic institution that strives to foster equality through holistic education within a strong liberal arts tradition. The mission of the College is dedicated to promoting the spiritual, academic, social, ethical, and moral development of the whole person. The College, situated in Chestnut Hill, a charming neighborhood in Northwest Philadelphia, serves a culturally diverse student body.
Key Responsibilities
Process payroll accurately and on schedule.
Maintain employee payroll records, including pay rates, benefits, tax exemptions, overtime, leave, and personal information.
Create and manage ADP profiles for new hires; process hire and change paperwork.
Generate and analyze payroll and deduction reports, including benefits, garnishments, and retirement contributions.
Administer benefit deductions (e.g., medical, dental, life, disability) and reconcile benefits invoices to payroll deductions.
Serve as the primary payroll contact for employees; coordinate payroll data with Human Resources and other departments.
Prepare payroll journal entries and reconcile monthly payroll liabilities.
Track student worker payroll data and reconcile student Federal Work-Study awards and wages in collaboration with the Financial Aid Department to ensure accurate funding allocation and payroll processing.
Maintain confidentiality of payroll information and records.
Perform additional accounting duties assigned by the Controller or CFO.
Demonstrated understanding of and commitment to the College’s Mission and Core Values, including a shared dedication to inclusive, mission-driven education that supports the development of the whole person.
Qualifications
Bachelor’s degree in business or related field, or equivalent combination of education and payroll/general ledger experience.
3–5 years of payroll processing experience.
Proficiency in Microsoft Office and ADP Workforce Now systems.
Strong knowledge of federal and state payroll regulations.
Excellent organizational, communication, and customer service skills.
Ability to work independently, maintain confidentiality, and interact effectively at all organizational levels.
Demonstrated ability to work effectively and respectfully with a diverse student body and employee population.
Professional, positive, and collaborative approach.
