Guidance for Specific Campus Scenarios
Working in Office Environments
If an employee works in an open office environment, they must maintain at least 6 feet of distance from any other employee. Consider staggering chairs or desks to achieve 6 feet of distance. Employees must wear a face mask/covering at all times while in a shared workspace/room. Employees should use their own computer, phone, headset and equipment, and not use a colleagues’ equipment.
Employees will disinfect their personal workspace and equipment immediately upon arrival at the start of the work day and again prior to leaving campus at the end of the work day.
Department Supervisors should assess open work environments and meeting rooms to introduce measures to physically separate and increase distance between employees and other co-workers such as:
- Placing visual cues such as floor decals, colored tape or signs to indicate where employees should stand while waiting
- Placing one-way directional signage for large open workspaces with multiple through-ways to increase distance between employees moving through the space
Consider using natural ventilation such as opening windows, if possible and safe to do so, to increase airflow supply to occupied spaces.
Shared resources (e.g., community pen holders and pens, magazines in main office areas, etc.) should be removed.
If an employee works in a private office, no more than one employee should be in the office unless the required 6 feet of distance can be consistently maintained. If more than one employee is in a room, face masks/coverings should be worn at all times.
Face masks/coverings must be worn by every employee in a reception/receiving area. Face masks/coverings must be worn at all times on campus in public settings (e.g., common workspaces, public spaces, hallways, stairwells, elevators, meeting rooms, classrooms, break-rooms, campus outdoor spaces, in restrooms, etc.).
Faculty members teaching in a classroom have the choice of utilizing a plastic face shield, or in combination with the use of a face mask/covering, recognizing that the CDC does not recommend the use of face shields as a substitute for a face mask. However, the July 2020 Commonwealth order regarding the mandatory wearing of face masks in public also recognizes face shields to be in compliance.
Restrooms usage must ensure physical distancing is achieved at all times. All employees must observe the posted occupancy signage when a restroom is occupied.
Elevator usage must ensure physical distancing is achieved. Using stairs whenever possible will assist vertical circulation given that elevator capacities may be challenged. If using the elevator, wear a face mask/covering and wash hands with soap and hot water for a minimum of 20 seconds or use hand sanitizer with 60% alcohol upon departing the elevator. Custodial crews will be wiping down elevator buttons more frequently during the day.
Convening in groups carries a high risk of viral transmission. Gathering sizes are governed by state and local restrictions determined at each phase. Whenever feasible, meetings should be held in whole or in part using online collaboration tools such as Skype for Business, Zoom and Microsoft TEAMS rather than face-to-face interaction.
When allowed, in-person meetings are limited to the restrictions of gathering sizes, assuming employees can still maintain 6 feet of separation for physical distancing requirements. Departments should remove or rearrange chairs and tables (e.g., consider staggering seats) or add visual cue marks in meeting rooms to support physical distancing practices between employees.
When on campus, employees are encouraged to communicate with colleagues, Supervisors and Center Chairs as needed by email, telephone or other technology. A range of available collaboration tools such as Skype for Business, Zoom and Microsoft TEAMS may also be used.
Gatherings are not allowed at this time. Changes to gathering size restrictions will be communicated as restrictions change.
If obtaining food from dining sites on campus, employees must wear a face mask/covering when picking up food. If eating in a work environment (break room, office, etc.), maintain 6 feet of distance between one another. Employees should not sit facing one another. Eating alone is encouraged. Observe occupancy limits and avoid crowding of break rooms. Remove the face mask/covering only in order to eat, then put it back on. Wipe down the table and chair when finished. Common break room food and beverage items should not be used (e.g., shared coffee pots, shared water coolers, etc.). Reusable kitchenware (e.g., forks, plates) should not be used and should be replaced with disposable options.
Employees using public transportation must wear a face mask/covering before entering any public vehicle and avoid touching surfaces with their hands. Upon disembarking, hands should be washed with soap and hot water for a minimum of 20 seconds or use hand sanitizer, with 60% alcohol, as soon as possible and before removing your face mask/covering.
Employees with parking permits should park in their designated zones.
Building Cleaning and Disinfection Protocols
Enhanced cleaning protocols are in place on campus for high-risk/high-touch areas (e.g., door handles, light switches, handrails, interior doors, door push plates, common spaces, flat surfaces such as tables, elevator buttons). Increased cleaning will be performed in restrooms and in common areas. Hand sanitizer dispensers will be placed at entrance and exit points for buildings on campus, as well as near elevators.
If an employee in a building tests positive for COVID-19, the entire building might not be shut down. Whenever possible, the immediate space(s) occupied by that employee will be deep-cleaned based on CDC protocols and will be re-opened once sanitized.
Outdoor Campus Spaces
As mentioned in the Health and Safety Guidance section, maintaining adequate space between employees is a best practice and is required on the College’s campus to avoid exposure to the COVID-19 virus and to mitigate its spread. Since employees can spread the virus before knowing they are sick, it is important to stay away from other employees whenever possible, even if one has no symptoms. Physical distancing is especially important for employees who are at higher risk. All employees on campus should follow these physical distancing practices:
- Maintain a personal space of at least 6 feet (about 2 arms’ length) from other employees.
- Limit physical contact with other employees.
- Do not gather in groups and avoid crowded places.
In the interest of creating a culture where health and safety are promoted and realized, face masks/coverings must be worn by all employees on campus in all public settings (e.g., common workspaces, hallways, stairwells, elevators, meeting rooms, classrooms, break-rooms, campus outdoor spaces, in restrooms, etc.). Appropriate use of face masks/coverings is important in minimizing risk to the wearer and those around them.
A face mask/covering is not a substitute for physical distancing.
Entry to buildings will be regulated and monitored. Where applicable, your employee Chestnut Hill College ID card is required for entry to all buildings, and employees may not hold or prop open exterior doors for any other employee. After entering a building, sanitize your hands at the nearest sanitizing station or wash your hands with soap and hot water for a minimum of 20 seconds and follow signage and all physical distancing guidelines.
The College will identify suitable building access points. When appropriate, departments should attempt to coordinate arrival and departure times of employees to reduce congestion during typical “rush hours” of a day’s schedule.
For example, employee arrivals and departures should be scheduled in 15-minute increments to reduce personal interactions at building access points, hallways, stairs/elevators, etc. Staggered schedules should be considered for lunch and break times.
Once you have been authorized to return to campus, you should arrive and depart campus through the designated building access points. Staff should also report at the designated time, when applicable, to limit the number of people entering and exiting buildings at any one time.
Building entrance and exit points will be mapped for every building on campus, including ADA accessible circulation. Buildings will include signage and visual markers, including directional signage signifying flow, physical distancing signage showing where employees should stand (in certain buildings), and informational signage regarding protocols in the Employee Return to Work Guide. Employees should be mindful of following the directional signage and be prepared to change their daily routine to adhere to the new circulation patterns.
Campus Operations Details
All employees visiting the College’s dining locations and picking up food must wear a face mask/covering. While waiting in line, stand on decals on the floor that signify 6 feet of distance from the person in front and behind. Hands must be washed with soap and hot water for a minimum of 20 seconds or sanitized prior to picking up food items in dining venues. Touch only items to be purchased.
Once payment is made, follow the directional signage in the operation so that paths do not cross and a distance of 6 feet from other people is maintained at all times. Seating will be limited, if offered at all, in dining venues to ensure physical distancing both at the table and while moving in the location.
All employees visiting the Barnes & Noble College bookstore must wear a face mask/covering. Follow directional signage and stand on decals signifying 6 feet of distance from the person in front and behind while in line.
All employees visiting the Mail Room to collect or send package(s)/mail must wear a face mask/covering. While standing in line, stand on decals signifying 6 feet of distance from the person in front and behind.
All employees visiting the Logue Library must wear a face mask/covering. Follow directional signage and stand on decals signifying 6 feet of distance from the person in front and behind while in line, when seated in the reading room and when in the stacks. Employees using the Library’s facilities must wipe down any key board surface and table top in the common areas before and after use.
Although the stacks will remain open, employees are encouraged to email their borrowing requests to email@example.com. Those requests will be charged to the borrower and ready for pickup in the lobby.
Visitors to Campus
Visitors and guests of employees are not allowed in campus buildings until further notice. Contractors delivering goods or services to campus are allowed only with explicit permission and are expected to abide by all campus wide and building-specific protocols, and must be provided with this Guide by their College contact.
As a condition for continuous or intermittent access to the campus or facilities, contractors must have their own COVID-19 risk mitigation policies or procedures. Said contractor policies and procedures must be provided to and approved by the Vice President for Student Life and the Vice President for Financial Affairs prior to their phased return to campus for the delivery of goods and/or services.
If there any are questions regarding visitors to campus, please contact Human Resources at HROffice@chc.edu or call 215.248.7036.