Congratulations on your acceptance to the School of Graduate Studies (SGS). We know that you will be a wonderful addition to our learning community and look forward to seeing you on campus.
We invite you to use this portion of the website as a resource to help you prepare for your new role as a graduate student. You will find the necessary information and contacts to get you started. We strongly encourage you to read the SGS Catalog, which is updated annually on our website. It is important to know the policies and procedures so you are prepared and knowledgeable about your program.
Again, congratulations and welcome!
The School of Graduate Studies (SGS) Office
The School of Graduate Studies is located on the third floor of St. Joseph Hall, Room 378. SGS Office hours are Monday-Thursday (8:30 am-6:00 pm) and Friday (8:30 am-4:30 pm). Summer hours differ on Friday (8:30 to 1:00). The SGS Office staff will be happy to assist you or suggest someone who can. For assistance with general questions, please contact the staff at firstname.lastname@example.org or 215.248.7170.
Registration, drop/add, withdrawal, and refund dates, course schedules, and tuition & fee information are listed in each term's course guide. The current Course Guide is available on the Registrar's web page, here. The late registration fee does not apply to you as a newly-matriculated student; however, please register early in subsequent terms to avoid the late fee and to ensure the best course selection. Please refer to our Registration FAQ--also available on the Registrar's page, here -- for more information. For real-time course availability, please go to My.CHC and fill in the drop-box prompts. If you are unsure of course selection, please contact your academic advisor.
All forms that you may need are found on the Registrar's page, which is located by clicking on the main tab, Student Services and Resources. These include applications for graduate assistantships, transcript requests, tuition discount forms, drop/add/withdrawal and transfer of credit forms, and applications for graduation (please note deadlines and signature requirements).
Technology Accounts (My.CHC Portal, CHC Webmail, & Blackboard)
All SGS students are assigned three separate technology accounts at the time of first course registration. If you have been assigned an account during pre-matriculated courses but do not recall your account information, please contact Courtney Adams (email@example.com), and she will resend your information. Your initial account information will be sent to your personal email account on file in the SGS. The email will include instructions to automatically forward your CHC email to a personal email account. They are as follows:
- My.CHC Portal. This utility functions as the student’s official record of enrollment and attendance at CHC. Functions include, but are not limited to, accessing semester course schedules (including classroom assignments) and grade reports, online course registration (certain programs excluded), access to unofficial transcripts, and student financial account access.
- CHC Webmail. This utility functions as the student’s institutional email account. It is a CHC School of Graduate Studies policy that every student be assigned a CHC email account. It is the student’s responsibility to check this account. Updates, reminders, newsletters, and other information will be sent out to SGS students via their CHC email addresses only. Instructions are available to set up an automatic forwarding feature to the student’s personal email account.
- Blackboard. This utility functions as a learning management tool for SGS students. It is an optional LMS tool; not all courses and/or instructors decide to utilize it. Student should consult with the instructor to see if it is being utilized. Concurrently, it is the instructor’s responsibility to enroll their students in their course shells on Blackboard.
You will need to complete the CHC Institutional Application (available online) and file a FAFSA (www.fafsa.ed.gov) before you can register using financial aid. Full-time status for graduate students is nine credits, but financial aid is available for part-time students taking 4.5 credits or more each term. Some certificate/certification programs are not eligible for federal aid. Contact the Financial Aid Office with further questions and concerns at firstname.lastname@example.org or by calling 215.248.7182. The financial aid office is located on the first floor of St. Joseph Hall.
A one-time matriculation fee of $175 is charged with your first registration as an accepted student. This fee covers registration for each term of your entire program as well as the customary graduation fee (formerly $250).
Every academic year (fall through summer), parking permits are available for purchase online. Click here for further application instruction. Permits cost $135 per year; please note that students are also responsible for a $5.95 processing fee. For Vehicle Registration guidelines and information, see the SGS Parking Information page. Please direct any further questions/concerns to email@example.com. Please be prepared with your ID number, vehicle make and model, and your license plate number. To seek a refund for the terms not attended, please contact the Student Accounts office (215.248.7116) at the conclusion of the academic year.
CHC ID Card
All CHC students are required to carry a valid photo identification card for use of the college library, for admission to campus buildings and events and for presentation upon request of a college official or security at any time. Also, you will need your CHC ID card to sell used books back to the bookstore. Security personnel will be available at specified times to produce graduate student ID cards. The dates/times will be emailed to your CHC email address as the information becomes available. The Security Office is located in Fontbonne Hall.
News & Updates from the School of Graduate Studies
A weekly email entitled News & Updates from the School of Graduate Studies is sent out every Friday to your CHC email account. Updates, reminders, and other information is provided in these emails. We strongly encourage all students to read this weekly email to stay abreast of important SGS news. Departmental emails may be sent out during the week, so check subject lines for information that may pertain to you. Thank you for your cooperation.
Emergency Notification Service
E2 Campus will provide the opportunity for the College to send emergency announcements via text message, e-mail and telephone voicemail in the event of a College emergency or cancellation of classes due to weather. The College is providing this service at no cost to you. Please contact your cellular provider about voice or text fees that may apply. If you are interested in participating in this service please click here for further information and to register.
The CHC Bookstore is located in the basement of St. Joseph’s Hall. You may access it online, here. Make certain to order the correct edition of the required text for your particular course section if you are purchasing books from an alternate source. Check return policies in advance.
Please let us know if you have any questions!